Clarion Constitution

THE CLARION CYCLING CLUB

CONSTITUTION & RULES

(Version 14.1 ~ March 26^th 2005)

1. NAME

1.1

The Club shall be known as The Clarion Cycling Club, herein after referred to as The Clarion.

1.2

The official motto or slogan of The Clarion shall be “Fellowship is Life”.

2. OBJECTS

2.1

The Clarion’s objects shall be: To protect and further the interests of cycling and cyclists. To promote Mutual Aid, Good Fellowship and support for the Principles of Socialism.

3. ORGANISATION

3.1

The Clarion shall consist of local Sections.

3.2

The Central Section shall consist of any individual members of The Clarion who do not belong to any local Section.

3.3

If a Section becomes inactive all paid-up members may become members of the Central Section until their membership expires.

4. MEMBERSHIP

4.1

The annual subscription to be paid to The Clarion by members shall be fixed by conference. Local Sections may fix an additional annual subscription at their discretion.

4.2

Membership categories shall be:-

(i) Seniors: 18 years or over at the time of payment.

(ii) Juniors: under 18 years at the time of payment

(iii) Life: members with at least 20 years continuous membership, on single payment of £20.

Honorary life membership may be conferred by decision of The Clarion Committee on a Section’s recommendation.

The Membership Secretary upon receipt of a member’s subscription shall issue a Clarion membership card. Membership shall cease on 31^st December each year, save that subscription paid by new members on or after 1^st October shall remain valid for membership until 31^st December of the following year.

Second claim members are permitted to join at the same fee as full members. Second claim members may participate in all activities and races.

Any member behaving in a manner against the good name or interests of the Club or fellow members may be expelled by a general meeting of the Section or by Committee, subject to appeal to Conference.

Minute Secretary

The Committee shall consist of all officers plus two members elected at the Annual Conference

The quorum for a Committee Meeting shall be 4, unless those present agree that business should continue and minutes recorded.

Committee may appoint other such officers as they think desirable. These may include:- membership secretary, records secretary, team manager, team treasurer etc.

Voting Powers – all officers and committee members with the exception of the President and Vice President are entitled to one vote each at The Clarion Committee Meetings.

Forms for notices of motions and nominations of officers and committee members shall be sent to Sections 6 months before the date of the Annual Conference and shall be returned to The Clarion Secretary not later than 4 months before the date of the said conference.

The Secretary’s Annual Report and The Clarion Balance Sheet shall be sent to Sections and members of the Committee together with the Conference Agenda one clear month prior to the date of Conference.

The accounts of the Club shall be audited by two Auditors appointed each year by Conference

Card votes at Conference shall be on the basis of one vote for each full member of a Section, based on the number of full members in that Section a clear seven days before Conference.

Alterations to the Constitution and Rules shall require a majority of two thirds of the total number of votes cast by Sections at the Annual Conference.

The Minutes of the Conference shall be circulated to Sections as soon as possible after the Conference, and within two months at the latest. Resolutions passed by Conference shall take effect as soon as this has been done.

A copy of the up-to-date Constitution and Rules (or notification of the date of those last issued, if unamended) together with details of Officers and Section Secretaries addresses shall be sent to all Sections within two months of Conference.

All trophies and awards for the preceding calendar year shall be presented at the Annual Meet.

Each Section shall forward to the Secretary by 31^st December a report of its activities during that year. The Section, which, in the judgement of The Clarion Committee, has given the most meritorious service to The Clarion shall be awarded the Tom Groom Memorial Trophy.

Each Section shall be invited to submit by 31^st December nominations (with detailed reports) for the awards of Clubman, Clubwoman and Most Meritorious Junior Rider of the year. These awards shall be judged by The Clarion Committee and the winners presented with trophies and medals.

The Section whose members have aggregated the highest mileage cycled to the Annual Meet shall be awarded the British Workers Sports Association Trophy, provided that all members nominated in the claim have paid the Meet Levy and signed the Register.

The Brian Braithwaite Memorial Award shall be presented to the winner of the Photographic Competition to be held at the Annual Meet.

The Neil Duckworth Memorial Trophy shall be awarded to the Section having the greatest number of members at the Annual Meet, provided that they have all paid the meet levy and signed the register.

Details of members racing performances which maybe eligible for awards shall be forwarded to the Racing Secretary. No claims received after the 31^st December shall be valid.

Clarion event medals shall be awarded on the ‘one rider, one prize’ basis, other than for the Team awards.

The Racing Secretary shall circulate a list of racing awards to be presented at the Annual Meet to all award winners no later than the end of February.

Any member wishing to claim a Clarion record shall forward the relevant result sheet or other appropriate document to the Racing Secretary. All record-breakers shall be presented with a certificate at the following Annual Meet.

The Clarion 25 mile time trial championship shall be held annually. The Kenneth Humphries Memorial Angel Trophy being awarded to the fastest rider. Medals awarded to 1^st, 2^nd and 3^rd fastest. 1^st 2^nd and 3^rd handicap places. Fastest Veteran on ‘standard’. Fastest Junior and fastest team of 3. The fastest tandem pair shall be awarded the Milsom Trophy and a medal each.

The Kenneth Humphries Memorial 25 mile Time Trial shall be held at the Annual Meet. The Kenneth Humphries Cup to be awarded to the winning Section team. The members of the team of three shall receive medals. Medals shall also be awarded to 1^st, 2^nd and 3^rd fastest individuals and 1^st, 2^nd and 3^rd on handicap.

The title of Clarion 10 Mile Time Trial Champion and the Alf Taylor Memorial Cup shall be awarded to the fastest Clarion rider in the 10 mile time-trial championship organised in the name of The Clarion or any Clarion Section. The Clarion Committee shall designate the event for the forthcoming year. A medal shall be awarded to the champion.

The Bert Brown Woman’s’ 10 Mile Time Trial shall be held in conjunction with the men’s 10 mile time-trial championship. The trophy shall be awarded to the winning Section team of two women, subject to there being at least two Clarion teams starting the event. In the event of insufficient Clarion teams competing, the fastest woman shall be awarded the trophy and a commemorative medal, but there must be at least two Clarion starters for this award to be made.

The title Time Trial Novice Champion shall be awarded to the member who has the best average speed in three rides in any one year in time trials of 25 miles. The winner shall be awarded a medal. A Novice is one who has never won a prize (except a team prize) prior to the current season in a competitive cycling event at which awards are given to the fastest times or highest placings.

The title of Time Trial Champion shall be awarded to the member with the highest average speed in any one year in time trials of 25, 50 and 100 miles. The Champion shall be awarded the Vaughton Trophy. The winner, the runner-up and third shall be awarded medals. These calculations to be in accordance with the BBAR

The title of Women’s Time Trial Champion shall be awarded to the woman member with the highest average speed in any one year in time trials of 10, 25 and 50 miles. The Champion shall be awarded the Calder Cup. The winner, the runner-up and third shall be awarded medals.

The title of Junior Best All Rounder shall be awarded to the member with the highest average speed in any one year in two 10 mile and two 25 mile time trials ridden before the 18^th birthday. The winner of the title shall receive a medal.

The title of Under 16 Best All Rounder shall be awarded to the member with the highest average speed in three 10 mile time trials in any one year, ridden before the 16^th birthday. The winner of the title shall receive a medal.

The title Veteran Time Trial Champion shall be awarded to the member who, being over 40 years old has the best average speed over distances of 25, 50 and 100 miles with allowance for age. These calculations to be in accordance with the VTTA. The winner of the title shall receive the E.R.Jones trophy and a medal. Medals shall also be awarded to second and third.

The title Women’s 25 mile Time Trial Champion shall be awarded to the woman recording the fastest time in the Clarion 25 mile Time Trial Championship. The winner shall receive the Rose Bowl and a medal. Medals shall also be awarded to second and third.

The title of 50 Mile Time Trial Champion shall be awarded to the fastest Clarion rider in a 50 mile time trial designate by the National Committee. The champion to be awarded a medal and hold the Rylance, Linklater, Ogden Trophy for a year.

The title Hill-Climb champion, the Joe Hoban Trophy and a medal shall be awarded to the fastest Clarion rider in the annual Clarion Hill-Climb Championship event.

The title of Road Race Points Champion and a medal shall be awarded to the member who has accrued the most British Cycling points in road and circuit races.

The title of Junior Road Race Points Champion and a medal shall be awarded to the member who has accrued the most British Cycling points in road and circuit races.

The Skegness Trophy shall be awarded to the most meritorious Clarion rider in a road or circuit race at the Annual Meet. The award to be decided by Judges and Commissaires.

The title Youth Circuit Race Champion and a medal shall be awarded to the member with the highest number of British Cycling points accrued in circuit races.

The title Road Race Champion, the York Clarion Trophy and a medal shall be awarded to the highest placed Clarion rider in the annual Clarion Road Race Championship event

The title Women’s Road Race Champion and a medal shall be awarded to the highest placed Clarion rider in the annual Clarion Road Race Championship event.

The title Veteran Road Race Champion and a medal shall be awarded to the highest placed Clarion rider in the annual Clarion Road Race Championship event.

The title Junior Road Race Champion and a medal shall be awarded to the highest placed Clarion rider in the annual Clarion Road Race Championship event.

The title Clarion Track Champion shall be awarded to the member scoring the highest number of British Cycling Track points in any one year. The winner shall be awarded the ‘Dove Memorial Trophy’ and the winner, runner-up and third shall be awarded medals.

The Czechoslovak Trophy shall be awarded to the winning team in a 4km pursuit event to be held annually. The members of the winning team to receive medals.

The 5 Mile Track Championship Trophy shall be awarded annually. The winner, second and third to receive medals.

The MacKay Pollock Track Sprint Trophy shall be awarded to the winner of the sprint at the Clarion Track Championships. The winner to receive a medal.

An Individual Pursuit Championship Trophy shall be awarded annually and retained for one year, the winner to receive a medal. The exact definition of heats and eligibility to compete shall be the responsibility of the organisers of the Clarion Track Championship.

Juvenile Omnium: The Handforth Clarion Cup and a medal shall be awarded for the highest points total in three nominated events at the Clarion Track Championships.

The title Grass Track Champion and a medal shall be awarded to the highest placed Clarion rider in the annual Clarion 1 mile Grass Track Championships. A medal shall be awarded to the first rider.